Table of Contents
Preface and Acknowledgments
Section A - Summary of LIHEAP
Section B - Preliminary Issues
- Direct Funding
- Contingency Funds
- Methods Used by Tribes to Receive LIHEAP Services
- Applying Alone or Forming a Consortium
- Tribal Responsibilities when running a LIHEAP program
- Resolutions for a Consortium
- Tribal Staffing for LIHEAP - Administrative Costs Limitation
- Activities Necessary to Run a LIHEAP Program
- Tribe/State Agreements
- How the Tribal Allotment is Determined
- Advantages to Using a Tribe/State Agreement
- Different Types of Tribe/State Agreements
Section C - The Law and Its Requirements
This section provides a detailed description of the assurances and other sections of the law.
- LIHEAP Authorizing Legislation
- 16 Assurances
- Plan Requirements
- Application Due Date
- Energy Crisis Intervention
- Weatherization
- Contingency Funds
- Waste, Fraud and Abuse
- LIHEAP Benefits Not Income
- Nondiscrimination
- Limitation on Use of Grants
- Leveraging Incentive Program
- REACH Program
- Carryover and Reallotment
- Reports
Section D - Policy Decisions
- Choosing Eligibility Criteria
- How to treat HUD housing recipients
- How to treat alien households in LIHEAP
- Definition of Households
- Landlord Verification Form
- Defining Income
- Self-employment Income
- Excluded Income
- Deductions from Income
- Time Period for Measuring Income
- How to adjust Poverty Income Guidelines
- Setting Payment Levels
- Steps to Designing a Payment Matrix
- Choosing a Payment Method
- Vendor Payments and Agreements
- Payments to Wood Vendors
- Establishing a Crisis Intervention Program
- Establishing a Weatherization Program
- Requesting a Weatherization Waiver
- Contingency Funds
Section E - Application Requirements for Direct Funding
- Application Requirements
- Required Reports
- Due Dates
- Amendments
- Information to be Submitted to HHS
- Application Format
- Detailed Model Plan
- Abbreviated Model Plan Format
- Reminders
Section F - LIHEAP Funding
- LIHEAP Funding
- Forward Funding
- Notice of Grant Award
- Regular LIHEAP Funds
- Contingency Funds
- Reallotment Funds
- Leveraging Funds
- Supplemental Funds
- Negative Funds
- Grant Award Amounts
- To Request LIHEAP Funds
- Questions Regarding Grant Awards
- Managing Draw Down of Funds
- Copy of Grant Award
Section G - Running The Program
- Tasks
- Forms
- Setting up Files
- Special Situations
- Duplicate Payments
- Fair Hearings
- Verifying and Documenting Income
- Examples of Sources used to Verify Income
Section H - Monitoring
- What is Monitoring?
- Why Monitor the Program?
- What is a Good Monitoring Plan?
- Who Monitors?
- When and What Should be Monitored?
- Sample Monitoring Plan
Section I - Financial Information
- Block Grant Policy
- Financial Systems
- Administrative Costs
- Amount Allowable
- Definition of Planning and Administrative Costs
- TANF Definition of Administrative Costs
- Administrative Costs Budget
- Indirect Cost Rates
- Reducing Administrative Costs
- Financial Records and Reports
- Audits and Audit Trail
- Oil Overcharge Funds in LIHEAP
- Information Memoranda on Oil Overcharge Funds
Section J - Required Reports
- Carryover and Reallotment Report
- Report on Households Assisted
- Standard Form 269A
- Audit Report
- Where to Submit Reports
- Other Reports/Applications
- Report Formats
Section K - Leveraging Incentive Program
- Description of Leveraging Incentive Program
- Award Period and Base Period
- Basic Requirements
- Countable Resources
- Resources That Are Not Countable
- Examples of Tribal Leveraged Resources
- How to Develop Leveraged Resources
- Leveraging Report
- How Leveraging Awards are Determined
- Use of Leveraging Award Funds
- Period of Obligation
Section L - REACH Program
- Description of REACH Program
- HHS Contact for REACH
- Descriptions of Tribal REACH Projects
Section M - Quick Reference
- Important Contacts
- Audits
- Important Due Dates
- Amendments
- Limitations on Funds
- Administrative Costs
- Carryover Funds
- Weatherization Program Funds
- Heating, Cooling, Crisis Program Funds
- Leveraging Incentive Program Funds
